> For the complete documentation index, see [llms.txt](https://docs.verge.aero/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.verge.aero/drone-show-software/verge-web-portal/managing-organization-members.md). # Managing Organization Members {% hint style="warning" %} **Adding a user to your organization does not grant them a software license to the** [**Verge Design Studio**](/drone-show-software/verge-design-studio.md) **or** [**Verge Console**](/drone-show-software/verge-console.md) **(Flight Control Software).** Licenses are managed separately from organization membership — being a member only grants access to the Web Portal itself and any organization-level resources. To request additional Design Studio or Console licenses for a new (or existing) member, please reach out to . {% endhint %} The Verge Web Portal lets Organization Managers (and above) administrate the members of their organization — adding new members, changing their roles, removing them, and tracking pending invitations. This page is available by navigating to the **Organization** workspace and clicking the **Members** tab on the left navigation bar.

## The Members tab The page has three tabs: **Members**, **Invitations**, and **Roles**. The Members tab lists everyone currently in your organization along with their first name, last name, email, phone number, and the roles they hold. Columns are sortable, and the search box at the top filters the table across all visible fields.

"Members" tab listing the users in the current organization

### Seeing a member's licenses **Click a member's row** to expand it. Their licenses appear inline — the application, the product key, and the username it is registered to — with **the machines each license is activated on listed directly underneath it**. Nothing is hidden behind a second click, so you can see who is installed where at a glance, and **Deactivate** frees a machine's seat without leaving the page. This is where organization licenses are managed; there is no separate Licenses page. See [Managing License Activations](/drone-show-software/verge-web-portal/managing-license-activations.md) for the whole picture, including your own keys and what deactivating does.

A member's row expanded, with each license showing the machines it is activated on.

### Adding a member Click **Add Member** in the top-left corner and enter the email address of the person you'd like to add.

There are two possible outcomes: * **The email already has a Verge Aero account** — the user is added directly to your organization and immediately appears in the Members table. * **The email does not yet have a Verge Aero account** — an invitation email is sent to that address, and the entry appears under the **Invitations** tab as pending. The invitee will be added to your organization automatically once they register at the [Web Portal](https://portal.verge.aero/) using the same email address. Only one pending invitation per email per organization is allowed. If the address has already been invited, you will be prompted to revoke the existing invitation before sending a new one. ### Changing a member's roles The **Roles** column shows the roles each member holds as badges. To change them, open the **Roles** tab. A role is a **bundle of capabilities** rather than a single rank, and a member can hold more than one — their access is the union of everything their roles grant. The tab opens with a *What each role can do* panel: expand any role to see exactly which capabilities it carries and how many members hold it. Use **Edit roles** on a member to change theirs. Before saving, you are shown what the change grants or removes, so a role assignment is never a guess about what it will do.

The Roles tab — what each role can do, and who currently holds it.

{% hint style="info" %} You can only assign roles you hold yourself. Nobody can grant access beyond their own, so if a role does not appear in your list, ask an Owner — or contact . {% endhint %} Owners can promote other members to Owner. To transfer ownership without retaining it yourself, promote the new Owner first and then have your own role lowered. ### The Manage menu Each row's **Manage** column opens a menu with two actions:

The Manage menu for an organization member

* **edit desktop permissions** — opens the desktop permissions modal for that user, where you can grant or revoke access to specific software streams. * **remove** — removes the user from the organization after a confirmation prompt. The user is not deleted; they simply lose access to your organization's resources. ## The Invitations tab The **Invitations** tab tracks members you've invited who have not yet registered for the Verge Web Portal. Each row shows the invited email address, the date the invitation was sent, and a **revoke** button.

Pending invitations awaiting registration

When the invitee registers at the [Web Portal](https://portal.verge.aero/) with the matching email address, the invitation is consumed automatically and they will appear under the **Members** tab. Clicking **revoke** cancels a pending invitation after a confirmation prompt. Revoked invitations cannot be reused — if you change your mind, send a new invitation through **Add Member**. ## Permissions Adding members, changing roles, using the Manage menu, and revoking invitations all require the **Manager** role or higher in the current organization. If you don't have a management role, these controls will appear disabled. To request elevated access, contact one of your organization's existing Managers or Owners.